Current job openings

Practice Assistant

Posted: Tuesday, February 25, 2020 Full-Time

Details

The Houston office has an immediate need for an ambitious, self-motivated college graduate with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the practice group with essential functions necessary in representing firm clients, such as the preparation of legal documents, file maintenance and management and general administrative duties. Overtime and flexibility in schedule may be required from time to time.

Responsibilities include, but are not limited to:

  • Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
  • Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
  • Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files
  • Maintain case files including filing pleadings, motions and docketing deadlines
  • File documents using electronic and paper systems; create new case files and folders using records database and document management system; create and maintainpractice group specific legal documents
  • Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
  • Assist with research for projects, retrieving and assembling documents
  • Schedule meetings, conference calls, WebEx, and reserve conference rooms using conference scheduling software
  • Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents
  • Additional responsibilities or special projects, as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

  • Minimum one year experience in a law firm or professional service organization preferred
  • Associate’s or Bachelor’s degree preferred; High school diploma is required
  • Proficient in Microsoft Office Suite
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Ability to work harmoniously and effectively with others as part of a team
  • Strong work ethic and positive attitude, with flexibility to work overtime as needed
  • Exercises confidentiality and discretion
  • Maintains a calm and professional demeanor at all times
  • Demonstrates good judgment and good interpersonal skills
  • Strong problem solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
  • Self-starter who takes initiative and has willingness to learn
  • Demonstrates accountability; takes ownership and pride in work
  • Strong time management skills; able to prioritize actions from multiple sources
  • Ability to learn and understand basic firm principles
  • Minimum 2-year commitment

Equal Employment Opportunity/M/F/disability/protected veteran status