Current job openings

Secretary

Posted: Tuesday, February 12, 2019 Full-Time

Details

The Legal Secretary in the San Antonio office will support up to four lawyers, including the U.S. Chair of the firm.  The ideal candidate will have experience in supporting senior-level lawyers specifically in the areas of tax, real estate and occasionally trust and estates.  While this is a key role reporting to the U.S. Chair, this individual must also be able to apply necessary knowledge and skills to support additional mid-to-senior-level lawyers on the team.  The individual in this role must possess and apply strong administrative support skills.  To be successful in this role, the individual should demonstrate a positive attitude, adhere to the requirement of confidentiality, take initiative, have integrity, and be highly dependable.

Responsibilities include, but are not limited to:

  • Work closely with the U.S. Chair by coordinating administrative details related to scheduling and making travel arrangements including air, hotel, car and associated travel details; maintaining a busy calendar, and coordinating the U.S. Chair’s schedule with other stakeholders in the firm
  • As a legal secretary, must be experienced in document production, including formatting, editing, and finalizing correspondence, memoranda, and related legal documents
  • Maintain organization of client files, including electronic files in the firm’s document management system (FileSite)
  • Prepare and process new client/new matter forms, along with conflicts searches and preparation of engagement letters
  • Proofread all documents, correspondence, memoranda for content, grammar, and accuracy, including reviewing bills in final form for accuracy
  • Upload/download documents to electronic format
  • Coordinate annual processing of State Bar of Texas renewals and San Antonio Bar dues for the San Antonio office
  • Conduct Internet research on various websites, as requested
  • Manage expenses including preparation of online expense reimbursement requests
  • Perform other work related duties as assigned

Qualifications:

  • Minimum of three to five years of experience supporting a team of lawyers, including at the executive level is preferred
  • Proficient with Microsoft Office Suite
  • Excellent organizational skills and high attention to detail
  • Strong written and verbal communication skills
  • Strong analytical and problem-solving skills
  • Ability to work harmoniously and effectively both independently and with others as part of a team
  • Self-starter who is committed to the job, with flexibility to work overtime as needed
  • Exercises appropriate confidentiality and discretion at all times
  • Maintains a calm and professional demeanor at all times
  • Demonstrates excellent judgment and interpersonal skills

Equal Employment Opportunity/M/F/disability/protected veteran status