Current job openings

Secretary

Posted: Wednesday, April 25, 2018 Full-Time

Details

The Litigation Secretary in our San Antonio office will support up to five lawyers, including the Partner-in-Charge.  The ideal candidate will have experience supporting litigation lawyers and possess strong administrative support skills.  To be successful in this role, the individual should demonstrate a positive attitude, take initiative, have integrity, and be dependable.

Responsibilities include, but are not limited to:

  • Work closely with the Partner-in-Charge to assist in overseeing administrative details of the office, including implementation of office-wide initiatives
  • Document production, including formatting, editing, and finalizing correspondence, memoranda, briefs, motions, pleadings, etc.
  • Court filings, including e-filing
  • Maintain organization of client files, including electronic files in the firm’s document management system (FileSite)
  • Prepare and process new client/new matter forms, along with conflicts searches and preparation of engagement letters
  • Proofread all documents, correspondence, memoranda etc. for content, grammar, and accuracy
  • Edit and finalize monthly client invoices, and submit for e-billing, as necessary
  • Monitor status of outstanding client invoices and timely submit appeals for underpaid amounts, as necessary
  • Maintain lawyers’ calendars
  • Upload/download documents to electronic format
  • Internet research on various websites, as requested
  • Coordinate travel arrangements, including air, hotel and car, as requested
  • Manage expenses including preparation of online expense reimbursement requests
  • Perform other work related duties as assigned

Qualifications:

  • Minimum of three to five years of litigation experience is preferred
  • Proficient with Microsoft Office Suite
  • Excellent organizational skills and high attention to detail
  • Strong communication skills, both written and verbal
  • Knowledge of CompuLaw a plus
  • Good analytical and problem-solving skills
  • Ability to work harmoniously and effectively both independently and with others as part of a team
  • Self-starter who is committed to the job, with flexibility to work overtime as needed
  • Exercises appropriate confidentiality and discretion at all times
  • Maintains a calm and professional demeanor at all times
  • Demonstrates good judgment and good interpersonal skills